Deposit Receipt

The Deposit Receipt page allows authorized users to create a receipt consisting of multiple payment types and payment codes on a single form. This option would typically be used to enter the daily sum of all transactions processed by an outlying department that is not integrated with the Revenue Collection software.

For example, the city has a golf course that collects money for green fees, cart rentals, driving range, merchandise sales, and concession stand sales. The golf course uses a stand-alone, point-of-sales cash register that is not connected to the Revenue Collection module. At the end of the day, the golf course balances out to the cash drawer and deposits the funds in the bank. They turn over a worksheet along with the deposit slip to the City Treasurer's office. The Treasurer's office uses this worksheet to enter all the golf course's collections for the day.

This Deposit Receipt Page would allow the Treasurer’s office to enter the summary deposit information (e.g., total cash, total check amount, etc.) deposited and dollar amounts to distribute to specific revenue accounts (e.g. green fees, cart rental, driving range) based on the different payment codes defined for the payment category. A single receipt can be generated to account for the entire transaction.

To add a deposit receipt, follow the steps below:

Go to Financial Management > Revenue Collections > Receipts. The first time you access the Batch List page after logging in, the Select a Collection Station pop-up window displays where you must select a collection station to use when processing receipts. Click OK.
On the Revenue Collect Batch List page, create or open a revenue collection batch with the Batch Type of Deposit.
At the bottom of the page under the Receipt Number field, click New.
On the Deposit Receipt page, enter or select a Payment Date on which the payment should be reflected. The current system date is the default date.
In Received From, enter the name of the person or group that originally collected the payments. The field may contain 64 characters.
In Payment Category select the default payment category of the payment codes used for the receipt. The default entry is the category selected on the Revenue Collection Batch page.
The Deposit Totals section contains the receipt deposit totals for cash, check, charge, and other amounts. Valid entries are numeric and between 0.01 and 999,999,999.99.
The Payment Code lists the concatenated receipt deposit payment codes and descriptions. All payment category types are defaulted.
Project displays the project to which the receipt is tied, if applicable.
The Amount contains the total amount of receipts for the specified payment code for the deposit transaction. Valid entries are numeric and between 0.01 and 999,999,999.99.
Click Accept to validate that at least one deposit total type (e.g., Cash, Check, Charge, or Other) has a valid entry, at least one payment code amount has a valid entry, and the total of the deposit type amounts balances to the total of the deposit detail payment code amounts.

If needed, click Reset to reset all entries to what they were before the page was opened.

Deposit Receipt

See Also